Ecommerce Shipping Label SOP: Daily Dispatch Checklist for Sellers

A reliable ecommerce dispatch process starts before the first package reaches the packing table. Most label-related losses happen because teams print raw marketplace PDFs without checking scale, barcode clarity, or order matching. This SOP gives sellers a repeatable process for every working day.

Use this guide when you sell on multiple marketplaces and need one standard workflow across Amazon, Flipkart, Meesho, Myntra, and Snapdeal. The goal is simple: every printed label should be readable, correctly sized, attached to the right packet, and traceable during handover.

1. Prepare the Label Batch Before Printing

Do not download and print labels one order at a time. First group orders by dispatch deadline, courier, and SKU. This reduces walking time in the warehouse and keeps urgent shipments visible. If you receive multiple PDFs, combine them with the Merge Label PDF tool before cropping.

• SLA batch: print same-day and next-day dispatch labels first.
• Courier batch: keep Delhivery, Ecom Express, Shadowfax, and other courier labels separate.
• SKU batch: group high-volume products so pickers can collect items in one pass.

2. Crop Labels to the Right Print Format

Marketplace PDFs are often designed for A4 sheets, but many sellers use 4×6 thermal labels. Printing raw A4 labels on thermal paper usually creates small text, stretched barcodes, or wasted label stock. Use the correct crop tool for each source:

3. Run a Print Quality Check

Before printing the full batch, print one sample label and scan the AWB barcode using a phone scanner or courier scanner. Check that text is not cut, barcode bars are dark, and the label fits the sticker. If the sample fails, fix the crop or printer settings before wasting the full batch.

1. Use 100% scale in the print dialog, not “fit to page”.
2. Set thermal paper size to 4×6 inch when using label rolls.
3. Clean the thermal printer head if barcodes have white vertical gaps.
4. Reprint only after scanning a successful sample.

4. Match Label, SKU, and Packet

A perfectly printed label is still useless if it goes on the wrong packet. Keep a two-step verification rule: picker brings the product, packer checks SKU/order ID, then label is attached. For high-volume dispatch, assign one person only for final label matching.

5. Close the Day with Handover Proof

At courier pickup, count packets by courier and compare them with the marketplace manifest. Keep signed handover proof or a digital scan confirmation. This protects you when a shipment is marked missing after pickup.